EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions.  Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481955 or send an e-mail to andy.cottell@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.

EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 August 2021 TO 30 November 2021

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Councillor Rupert Simmons – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

August 2021

Chief Operating Officer

 

Award of Contract for reconstruction of Lewes Castle Wall

Following the collapse of a section of Lewes Castle wall there is a need to appoint a contractor to undertake works to reconstruct it during the Summer of 2021.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Nigel Brown

 

07394 410630

</PI1>

<PI2>

16 Aug 2021

Lead Member for Adult Social Care and Health

 

Proposal to extend the existing Telecare contract with the current provider to 31 August 2023

The existing contract with Welbeing, who provides telecare services in behalf of East Sussex County Council allows for a two-year extension up to 31 August 2023.

We are seeking approval to utilise the full duration of this extension to allow time for a full review of the telecare offer in East Sussex and explore the opportunities that have arisen from recent technological advances.

 

KD

No consultation has been undertaken and there will be no impact on any Local Member’s ward.

 

Report, other documents may also be submitted

 

Sam Tearle

 

01273 336512

</PI2>

<PI3>

16 Aug 2021

Lead Member for Adult Social Care and Health

 

Tender Award for the Provision of Housing Related Floated Support for all adults across East Sussex.

To endorse and authorise the recommended Provider to be awarded the Contract for Housing Related Floating Support for all adults across the County, following a competitive tendering process.

These are existing commissioned Housing Related Floating Support services , and the tender was required due to the current contract coming the end of the term.

 

KD

With the support of the Design Council, there was an extensive programme of consultation and co-production with a range of key stakeholders during 2019. This informed the development of the proposed new service model to be tendered. This was then subjected to market testing in early 2020 that helped inform final modifications to the final service specification.

 

Report, other documents may also be submitted

 

Sam Tearle

 

01273 336512

</PI3>

<PI4>

September 2021

Director of Adult Social Care and Health

 

Tender Award for the Provision of Residential Care, and Care and Support to people with Learning Disabilities in the Hastings and Rother area

To endorse and authorise the recommended Provider to be awarded the Contract for Residential Care, and Care and Support to people with Learning Disabilities in the Hastings and Rother area, following a competitive tendering process.

These are existing residential services supporting up to 30 adults with a learning disability, and the tender was required due to the current contract coming the end of the term.

 

KD

The Residential care homes forming part of this tender are in the Hastings and Rother area (Fairlight, St Leonards-on-sea, Bexhill, Broad Oak, Northiam). Clients of the services and their families have been informed of the tender process. Market engagement with prospective bidders was held in April 2021, and NHS England have also been informed

 

Report, other documents may also be submitted

 

Fraser Cooper

 

07818 525216

</PI4>

<PI5>

8 Sep 2021

Lead Member for Strategic Management and Economic Development

 

Sea Change Sussex - grant agreements

To consider proposed changes to grant agreements suggested by Sea Change Sussex for the Bexhill Park Enterprise North and Fast Track Business Solutions projects.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Alex Colbran

 

07729 108123

</PI5>

<PI6>

13 Sep 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Excellence for All strategy 2021 – 2023

For the Lead Member to approve the content of the Excellence for All 2021 – 2023 strategy, which has been written by the Standards and Learning Effectiveness Service within the Children's Services Department.

 

 

 

 

Report, other documents may also be submitted

 

Elizabeth Funge

 

01273 336879

 

</PI6>

<PI7>

13 Sep 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Lowering the age range at Cradle Hill Community Primary School

To seek Lead Member approval to publish statutory notices in respect of a proposal to lower the age range at Cradle Hill Community Primary School to enable the governing body to provide early years provision on the school site.

 

 

 

 

Local Members

Parents

School

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI7>

<PI8>

13 Sep 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Update to home to school transport policies for mainstream and SEND pupils

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

 

</PI8>

<PI9>

14 Sep 2021

Lead Member for Resources and Climate Change

 

Notice of Motion: To support the Climate and Ecological Emergency Bill

To consider a report on the Notice of Motion that the Council supports the Climate and Ecological Emergency (CEE) Bill and make a recommendation to Full Council.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Arnold

 

01273 481606

 

</PI9>

<PI10>

20 Sep 2021

Lead Member for Transport and Environment

 

Notice of Motion concerning the Government's proposed planning reforms

Consideration of a Notice of Motion submitted by Cllr Godfrey Daniel and seconded by Cllr Chris Collier. It reads: “East Sussex County Council believes planning works best when developers and the local community work together to shape local areas and deliver necessary new homes and facilities; and therefore calls on the Government to protect the right of communities to object to individual planning decisions.”

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ed Sheath

 

07725 622407

</PI10>

<PI11>

20 Sep 2021

Lead Member for Transport and Environment

 

Petition to consider a request for improvements at the junction of Nursery Lane and the A22

To consider a petition requesting a post to prevent parking and further signage to improve road safety for residents of Nursery Lane. A petition was presented to the Chairman of the County Council on 25 May 2021. He has asked that the Lead Member for Transport and Environment considers the issues raised by the petitioners

 

 

 

 

 

 

Report, other documents may also be submitted

 

Kelly Burr

 

01273 482824

</PI11>

<PI12>

20 Sep 2021

Lead Member for Transport and Environment

 

Provision of an on street advisory disabled bay

To consider concerns raised by objectors and approve the provision of an advisory disabled parking bay in The Mount, Uckfield

 

 

 

 

Local Residents

 

Report, other documents may also be submitted

 

Rebecca Newby

 

01273 336434

</PI12>

<PI13>

21 Sep 2021

Lead Member for Adult Social Care and Health

 

Learning Disability Day Services Permanent Service Model Consultation

During the pandemic Learning Disability Day Services changed the service model to manage the capacity of the buildings without having to reduce the amount of day service provision offered to people with a learning disability. Changes were also made to ensure we did all we could to reduce the risk of infection from Covid-19.

Some of these changes have had a positive impact on the way services are delivered and the experience of people using the services. This consultation is to make the following temporary changes to the day services permanent:

- To provide the service across three sessions a day: AM, PM, and Twilight rather than as whole days.

- To provide the service in ‘support bubbles’ of up to 15 people

- To provide sessions based in the community that are independent of the building-based service.

These changes will improve the experience of people using the service by providing a more personalised approach, broaden what is available by increasing the length of the day and community activities and equip the service to respond to any future situations such as the current pandemic

 

KD

There have been two consultations for these proposals. Staff have been consulted with regard to changing their working patterns.

Clients, parents, carers and other stakeholders have been consulted regarding the change of the model of delivery outlined above.

An Equalities Impact Assessment was completed for these interim arrangements and is being updated as part of the consultation

 

Report, other documents may also be submitted

 

Richard Lewis

 

01273 337765

</PI13>

<PI14>

21 Sep 2021

Lead Member for Adult Social Care and Health

 

Sexual Health Services re-model consultation

This report will describe the findings of the sexual health procurement consultation and equality impact assessment with recommendation for future model of service delivery

 

KD

Public consultation closed on 22nd July

 

Report, other documents may also be submitted

 

Tony Proom

 

01273 335252

21 Sep 2021

 

Lead Member for Adult Social Care and Health

Residential and Nursing Care Contracts

To seek Cabinet approval for consultation with residential and nursing care providers and for the issuing of revised Terms and Conditions for the Framework contract following consultation

 

KD

Consultation will be with residential and nursing care providers.

 

Report, other documents may also be submitted

 

Tamsin Peart

 

07881 282732

</PI14>

<PI15>

30 Sep 2021

Cabinet

 

Annual Progress Report on East Sussex County Council’s Climate Emergency Plan

To consider the annual report on the Council's progress towards becoming carbon neutral.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Arnold

 

01273 481606

 

</PI15>

<PI16>

30 Sep 2021

Cabinet

 

Council Monitoring: Quarter 1 2021/22

To consider the Council Monitoring report for the first quarter of the financial year 2021/22 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Beard

 

07894 708914

</PI16>

<PI17>

30 Sep 2021

Cabinet

 

East Sussex – Local Cycling & Walking Infrastructure Plan

Endorsement of the plan to enable ESCC & their partners to utilise the document to secure funding.

 

 

 

 

 

Report, other documents may also be submitted

 

Lisa Simmonds

 

01273 336515

</PI17>

<PI18>

30 Sep 2021

Cabinet

 

East Sussex, Brighton & Hove and the South Downs NPA Waste and Minerals Plan Review

To recommend to Full Council that; the Proposed Submission of the Plan is published for statutory public consultation; that authorisation is given to subsequently submit the Plan to the Secretary of State for Examination, and; to provide authorisation to the Director of CET to agree to any draft modifications to the Plan in order to make it sound and for these modifications to be published for consultation.

 

KD

 

 

Report, other documents may also be submitted

 

Edward Sheath

 

01273 481632

</PI18>

<PI19>

30 Sep 2021

Cabinet

 

Home care and extra care contract re-tender

To consider proposals in relation to the re-tendering of home care and extra care service provision from January 2023 when the current contracts end.

 

KD

Home care provision is Countywide.

We have already consulted with a range of internal and external stakeholders including home care providers, care workers, clients and carers.

 

Report, other documents may also be submitted

 

Sarah Crouch

 

01273 481110

</PI19>

<PI20>

30 Sep 2021

Cabinet

 

Introduction of a Department for Transport approved Lane Rental Scheme in East Sussex

To consider the introduction of a lane rental scheme in East Sussex for works on the highway which could encourage utility companies, and highway authorities, to work quickly and/or to avoid working during traffic sensitive times.

 

KD

 

 

Report, other documents may also be submitted

 

Pippa Mabey

 

01273 335506

</PI20>

<PI21>

30 Sep 2021

Cabinet

 

Reconciling Policy, Performance and Resources (RPPR) 2022/23 - Update

Cabinet is asked to consider progress in business and financial planning for 2022/23

To provide Cabinet with an update on the RPPR financial and service planning process for 2022/23 including a financial strategy with options for further investment in highways, infrastructure and climate change.

 

KD

 

 

Report, other documents may also be submitted

 

Claire Lee

 

07523 930526

</PI21>

<PI22>

</PI22>

<PI23>

1 Oct 2021

Lead Member for Resources and Climate Change

 

Council Tax Reduction Scheme: Response to consultations

The report will ask the Lead Member to approve the response to the consultation by Lewes District Council and Rother District Council on changes to their Council Tax Reduction Scheme, which will see a move to 100% discount under certain circumstances.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI23>

<PI24>

1 Oct 2021

Lead Member for Resources and Climate Change

 

Lease extension to The Arches, 1-3 Braybrooke Terrace, Hastings TN34 1TD

To consider extending the term of the existing lease of The Arches, 1-3 Braybrooke Terrace, Hastings in order to enable the tenant to secure funding for major repairs and alteration works.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jenni Freeborn

 

07734 227936

</PI24>

<PI25>

12 Oct 2021

Lead Member for Resources and Climate Change

 

Approval of a Lease for Business Space Accommodation.

Approval of a lease for business space accommodation to meet the operational requirements of the Communities, Economy and Transport Department.
The decision required is to agree that the Council will take a commercial lease and to delegate authority to the Chief Operating Officer to sign the final lease agreements.

 

P

 

KD

Local Member

 

Report, other documents may also be submitted

 

Peter Smith

 

01273 337647

 

</PI25>

<PI26>

12 Oct 2021

Lead Member for Resources and Climate Change

 

Transfer of freehold of the Cuckoo Trail

Transfer of that part of the Cuckoo Trail that is held freehold by East Sussex County Council to Wealden District Council subject to due diligence

 

KD

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI26>

<PI27>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Final decision on the Proposed re-designation of Special Educational Needs facility at Wallands Community Primary School.

Subject to the outcome of the consultation the Lead Member will be asked to take a final decision on a proposal to re-designate the SEN facility at Wallands Community Primary School from 1 September 2022, to also include pupils with a primary need of Autistic Spectrum Disorder (ASD).

Wallands Community Primary School has a designated specialist facility for up to 16 pupils aged 4-11 with speech, language and communication needs (SLCN). East Sussex County Council is proposing to extend the designation of the facility from 1 September 2022, to include pupils aged 4-11 with a primary need of Autistic Spectrum Disorder (ASD).

The change in designation will enable the council to meet a growing need for places for pupils aged 4-11 with ASD, linked to a reduction in demand for SLCN places.

 

KD

 

 

Report, other documents may also be submitted

 

Gary Langford

 

01273 481758

</PI27>

<PI28>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

In year admission arrangements 2021-22

To agree the changes to in year admission arrangements for 2021-22 required by the School Admissions Code 2021 (currently before parliament). These changes will involve a new co-ordinated scheme for community and Voluntary Controlled schools (as consulted), as well as tighter timescales for in year admissions to reflect the deadlines in the new Code.

 

KD

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

</PI28>

<PI29>

15 Nov 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

East Sussex School Organisation Plan 2021-2025

To seek Lead Member approval to publish the East Sussex School Organisation Plan, covering the period 2021 to 2025.

The purpose of the School Organisation Plan is to understand the projected demand for school places in the future and to set out where we think we will need to commission additional places or re-organise existing provision to meet that demand.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Gary Langford

 

01273 481758

 

</PI29>

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